YOUR SOLUTION TO MANAGEMENT OF COMPANY VEHICLES
Fleet Management as a concept has been around for many years in fact the idea is as old as civilization. Whatever the method of transportation for people and freight, there has been a corresponding need to manage and maintain the transporter whether on four legs or wheels.
THE CATALYST FOR CHANGE
1. Outsourcing
Organizations moving back to core business activities shed many of the functions previously handled in-house. Benefits to these organizations include cost savings through reductions in overheads and structure as well as access to specialist fleet management expertise and increased economies of scale.
2. Technology
Even prior to the introduction of the Internet, there was a proliferation of new systems and technologies that allowed external fleet management organizations to capture data and monitor the operations of a client’s fleet. The introduction of these systems created a viable environment for the external management of fleets.
FLEET ADMINISTRATION TO FLEET MANAGEMENT
What is the difference between fleet administration and fleet management?
in the simplest terms, a fleet administrator is reactive and merely processes information and transactions.
A fleet manager also provides administrative support. However, a fleet manager is also proactive. He analyses data, recommends and implements changes that optimize a client’s fleet operation and this process offers convenient, comfortable and hassle free operation of the company vehicles. This reduces internal manpower costs and provides better control and management of the overall running costs. There are many fleet administrators in the market but there are far fewer fleet management organizations.
Fleet management therefore is the provision of a broad spectrum of services that encompasses all aspects of running and maintaining a fleet whilst significantly improving service levels and controlling running costs through the implementation of efficiencies in fleet size, mix, deployment and utilization.
The ability to do this rests on three critical factors:-
a) Having experienced personnel
b) Development of a client specific management system
c) Obtaining and disseminating timely fleet management information to the client
Outsourced fleet management in the truest sense involves not only the transfer of all “whole of life” transactions to an external provider, but is contingent on the third party providers applying “best practice” management expertise in the operation of the fleet.
The following lists a broad range of products and services that form the core of fleet management:
- Vehicle acquisition management
- Accident and insurance management
- 24 hour roadside assistance
- Service and maintenance management
- Warranty management
- Invoice validation
- Performance reporting
- Vehicle funding services
- Vehicle replacement facility
- Vehicle disposal
- License renewal management
- Vehicle & driver information management
RODA FLEET SERVICES
We are pleased to inform you that Roda Fleet Services is able to offer you an innovative and comprehensive fleet management system to manage your company vehicles, which can provide you with direct access to your fleet asset information via the worldwide web. This enables you to view and to be kept updated on various aspects of your company vehicles.
1. VEHICLE ACQUISITION MANAGEMENT
Also described as procurement management, this means sourcing the best vehicles at the best prices, obtaining authorisation for purchase, placing the order with the dealer or manufacturer, ensuring all statutory licensing requirements are met, and delivering the vehicle right to your doorstep.
2. ACCIDENT AND INSURANCE MANAGEMENT
If any of the vehicles in your fleet are involved in an accident, we will send the car for repairs, and co-ordinate the processes involved.
3. 24-HOUR ROADSIDE ASSISTANCE
In the event of breakdown or accident, we will tow the car, get it repaired, deal with the insurance claims, and make sure the repaired car is returned to you within the shortest time possible. We will even offer you a temporary replacement from Roda’s own fleet at a discounted rate. There will be a dedicated toll-free number available to you 24 hours a day, 7 days a week.
4. SERVICE AND MAINTENANCE MANAGEMENT
We will keep track of the cars that need to be serviced and provide you notice of service schedules when they arise. We will also keep records of the vehicle and the servicing details. This steady monitoring will ensure the vehicles are always in top condition and the driver of each vehicle will not have to worry about the vehicle suddenly malfunctioning through neglect.
5. WARRANTY MANAGEMENT
Effective warranty management reduces overall service and maintenance costs and is considered to be an integral part of overall service and maintenance management.
6. INVOICE VALIDATION
In this capacity, we will maintain cost controls on your creditors where your fleet is concerned. We will directly negotiate with suppliers and vet and validate all invoices before we hand them over to you for payment.
7. PERFORMANCE REPORTING
The reports we can generate for you range through management to operational reports and even include sophisticated strategic and analytical reports for benchmarking.
8. VEHICLE FUNDING SERVICES
We will source out and recommend the appropriate financial schemes so when you acquire new cars, you can be assured of getting the best deal available.
9. VEHICLE REPLACEMENT FACILITY
If any of the cars in your fleet require replacing, we will obtain the best price for them and get the replacement vehicles at an equally good value.
10. VEHICLE DISPOSAL
Vehicles can be disposed of in a number of ways. It is our duty to coordinate these efforts and to ensure you get a good deal. Some of the methods we use are via auctions, tenders, trade-ins, and private sales.
11. LICENSE RENEWAL MANAGEMENT
Roda Fleet Services will ensure that all statutory licenses required on your vehicle are kept in force. Reminders and notices for such renewals will be sent in advance to ensure that licenses or permits required on the vehicle are not forgotten or overlooked.
12. VEHICLE & DRIVER INFORMATION MANAGEMENT
Roda Fleet Services will keep records of all your vehicles and drivers (i.e. Identity Card Number, Driving License Number, Department, Designation, other Human Resource Information). Each driver will be kept notified of information required on their vehicles.
Clients Benefits
In brief, there are a number of benefits in the outsourcing of fleet management services including:
- Outsourcing of non-core-activity allows restructuring of resources
- Access to specialist expertise not generally available internally
- Economies of scale, in the areas of
1. Purchasing
2. Fuel Management
3. Vehicle Service & Maintenance Costs, and
4. Funding
Future of Fleet Management
Beyond information technology changes, there is a significant push for safer and ‘Greener’ fleets. Occupational, economic and environmental pressures will play a significant part in the future of fleet management. Roda Fleet Services will stay on the cutting edge of these developments.
Finally, we look forward to an opportunity to personally discuss all the aspects of Fleet Management, as described above, with you in further detail and to answering all your queries.
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